Last updated: January 2026

Introduction

This Privacy Policy explains how we collect, use, and protect your personal information.

What information we collect

When you complete the funding application, we collect:

• Parent/Guardian information: Name, address, email, phone number, National Insurance number
• Child information: Name, date of birth, address, NHS number, ethnicity, language
• Funding information: Type of funding, hours requested, eligibility code
• Digital signature: Your electronic signature confirming the application
• Technical information: IP address, browser type, device information

Why we collect this information

We collect this information to:

• Process your child's Early Years Funding application
• Verify eligibility for funded childcare hours
• Submit claims to the local authority
• Comply with government requirements
• Contact you about your application status
• Maintain security and prevent fraud

Legal basis for processing

We process your personal data based on:

• Contract: To provide funded childcare services
• Legal obligation: To comply with Early Years funding regulations
• Consent: Where you have given explicit consent

Who we share your information with

Your information may be shared with:

• The nursery/childcare provider
• The local authority
• The Department for Education
• HMRC (for code verification)

How long we keep your information

We retain your data for 7 years after the funding period ends.

Your rights

Under data protection law, you have rights including:

• Right of access: You can ask for a copy of your personal information
• Right to rectification: You can ask us to correct inaccurate information
• Right to erasure: You can ask us to delete your information
• Right to restrict processing: You can ask us to limit how we use your information
• Right to data portability: You can ask for your data in a portable format

Data security

We use encryption, secure servers, and access controls to protect your data.

Contact us

Contact the nursery if you have questions about this Privacy Policy.

Complaints

You have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk.