Setting Up Attendance Sessions

Understanding Attendance Sessions

Attendance sessions define when a child attends nursery and which hours are funded vs paid privately. This information appears on funding agreements.

Funded vs Paid Hours

• Funded Hours - Hours covered by government funding (15 or 30 hours)
• Paid Hours - Additional hours paid by parents

Setting Up Sessions

1. Go to the child's details page
2. Find the Attendance Pattern section
3. Click Edit Attendance
4. For each day the child attends, add sessions with:
   • Start time
   • End time
   • Whether the session is funded or paid
5. Review the calculated totals
6. Click Save

Using Session Templates

Session templates allow you to quickly apply common attendance patterns:

1. Select a template from the dropdown
2. Click Apply Template
3. The template sessions will populate the grid
4. Adjust as needed for this child
5. Save changes

Templates are created by administrators under Admin > Session Templates.

Attendance Grid Display

The attendance pattern is displayed as a weekly grid showing:

• Each day with attendance highlighted
• Session times
• Funded hours in green
• Paid hours in blue
• Total hours per day
• Weekly totals for funded and paid hours

Additional Costs Per Session

You can attach additional costs (like meals) to specific sessions. These are separate from the child's overall Additional Extras and can be configured when editing attendance.